Press

2019 I&E Media Registration


Get a year’s worth of stories during this 3-day event

NAFA’s 2019 Institute & Expo in Louisville, Kentucky, can lead to a year’s worth of automotive stories, business contacts, and possible product reviews.
 

NAFA’s 2019 Institute & Expo
April 15-17, 2019
Kentucky International Convention Center
Louisville, KY

It is our pleasure to welcome working members of the media to cover NAFA’s Institute & Expo. To ensure we are providing our exhibitors access to media who are actively covering the show, NAFA requires media representatives to verify their roles. We have developed the following criteria for a complimentary media badge. If you do not meet these criteria and wish to attend the event, we invite you to register as an attendee.
 

Download the Media Registration Form


To qualify for a media badge

  • The applicant should demonstrate that they are working media and regularly cover the fleet and mobility/transportation industry and its vertical markets or a general assignment, business, or technology reporter assigned to cover the fleet and mobility/transportation industry.

  • Editorial Only: Media representatives must belong to the editorial staff to receive a media badge.

  • Personal websites or hobby/enthusiast and personal blogs do not qualify for a media badge.

  • A history of being registered at previous NAFA events/conferences does not guarantee approval or waive the accreditation requirement. Travel to the show does not guarantee admittance.

  • The deadline to register online and receive pre-approval is end-of-business day, Friday, March 22, 2019. After that date, registration will be onsite. All media registrants will be asked to provide the following credentials to qualify for a media badge.

NAFA I&E Media Badge Qualification Criteria

  • Only media representatives who work in editorial positions are eligible to receive media badges.

  • There are no registration fees for media representatives who meet the qualification criteria.

  • Media representatives are responsible for their travel and lodging.

Vetting Criteria for Pending Media Badge by Category

All media registrations are reviewed by NAFA prior to the event. Anyone who applies for a media badge must meet the following criteria:
 

Full-Time Editorial Staff:

Please provide one (1) of the following credentials for review and consideration by NAFA:

  • A scanned copy or link to the news outlet’s masthead indicating your name and title and editorial role.

  • A business card from the news outlet reflecting your editorial role.

  • Media badge indicating your affiliation with the news outlet that was issued by a federal, state, or local government or agency.

  • If information is found to be falsified, NAFA has the right to immediately revoke media passes.
     

Freelance and Contributing Writers and Photographers:

Please provide all the following credentials for review and consideration by NAFA:

  • A scanned copy or link to original and bylined editorial coverage within the last three months.

  • An email or scan of letter from the news outlet’s editor or producer stating that you have been assigned to represent the news organization in an editorial capacity.

  • If information is found to be falsified, NAFA has the right to immediately revoke media passes.
     

Websites/Blogs:

Please provide all the following credentials for review and consideration by NAFA:

  • URL of your website, blog, or video (YouTube) channel.

  • Site analytics showing at least 5,000 unique visits per month.

  • Content is original and updated at least weekly.

  • If information is found to be falsified, NAFA has the right to immediately revoke media passes.

The website must be previously established with a proven track record showing coverage of the unmanned systems industry for at least one (1) year. The site must be independent from corporate marketing, generate original news coverage of the fleet and mobility industry (not a site that is only aggregating content), and updated at least weekly.
 

Exhibitor Websites and Blogs:

Exhibitors gathering content for their corporate websites and blogs will not be classified as media and will not receive media badges in addition to or in place of exhibitor badges. If taking photos of an exhibitor’s booth, equipment, technology, staff, etc., to accompany blog content, permission from booth staff is required.
 

Radio and TV Reporters and Crews:

Please provide one (1) of the following acceptable credentials for review and consideration by NAFA:

  • A business card from the station or network reflecting your editorial role.

  • An email or scanned letter from the news director or assignment editor stating that you have been assigned to represent the news organization in an editorial capacity.

  • Media badge indicating your affiliation with the news outlet that was issued by a federal, state, or local government or agency.

  • If information is found to be falsified, NAFA has the right to immediately revoke media passes.
     

Please Note the Following

  • NAFA will approve one publisher per media outlet, but that publisher will need to provide the credentials described above for review and consideration. If the publisher does not have an editorial role and cannot verify an editorial history, they must register for an I&E Full Conference Pass. Any additional publishers from an outlet will need to register for an I&E Full Conference Pass.

  • Self-promoting blogs and blogs that merely aggregate third-party content will not be considered for a media badge. Facebook, Twitter, Instagram, Pinterest sites, forums, crowd sourcing sites, and user groups are not considered media credentials.

  • With a media badge, freelance and contributing writers and photographers are not permitted to solicit their services at I&E.
     

On-Site Media Registration

If you choose to register on-site, please bring printed copies of the qualification criteria described above.
 

The Following On-Site Registrants Will Not Be Provided Media Badges:

  • Freelancers, writers, and photographers without a specific editorial assignment.

  • Blog writers/owners who do not provide the defined site analytics or have not been covering the unmanned systems industry for at least one (1) year. Hobby/enthusiast and personal blogs do not qualify as media.

  • Requests from individuals without the required credentials described above.

  • Individuals who applied online and were denied a media badge.
     

Right of Refusal:

NAFA reserves the right to deny media badges at their sole discretion. NAFA also reserves the right to modify media qualification credentials at any time. Misconduct or misrepresentation of position and/or publication/news organization will bar you and your organization from all future NAFA events.

By registering for the show, you explicitly consent to receive fax, telephone, and email communications from NAFA under 47 U.S. Code 227 and any other applicable regulations.

Travel to the show location does not guarantee admittance.

For questions related to media badges, news materials or other media-related issues, please contact Communications Manager/Editor Donald W. Dunphy by phone: 609-986-1063 or by email: ddunphy@nafa.org

 

How should NAFA be listed in articles?

The Association should be referred to as NAFA Fleet Management Association when first mentioned, but may be listed as NAFA from then on. The Association’s name was changed several years ago from the National Association of Fleet Managers to the less formal NAFA — similar to Federal Express changing their name to FedEx.
 

How will I know if I have been accepted for a Media Credential?

You will be notified by email.
 

What does a Media Credential provide me?

You will have full access to the Expo Hall, all Speakers, and nearly all of the sessions and panels. There are a few sessions where press will not be allowed, which will be clearly marked in the program.