Exhibitor Hotel Reservations

Exhibitor Hotel Reservations


Reserve Room Now

Need 10 or more rooms?  See Room Block information below.


Single Reservations:
Book Online (for new reservations OR to modify or cancel an existing hotel reservation)
Telephone: Agents available 9:00 a.m.–1:00 p.m. MDT, Monday - Friday
   Toll-free (US): 1-800-572-9707    
   International:  +1-801-505-4137

Hotel Suites: If you are interested in booking a hotel suite, please email susie@orchid.events.
 
All reservations must be received by August 5, 2021, to guarantee availability and conference rates.  After this date, reservations will be made based on availability and hotels may charge higher rates. 
 
Acknowledgments: Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.
 
Deposit: All reservation requests must be accompanied by a credit card guarantee for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only. Hotels will charge the non-refundable deposit of one night’s room & tax on or after August 5, 2021.
 
Cancellations & Changes: When booking your hotel accommodations, you must provide a valid credit card number to guarantee payment. Hotels will charge the non-refundable deposit of one night’s room & tax on or after August 5, 2021. This deposit will be applied to each guest’s folio upon check-in. Please note that if you cancel after August 5, this deposit will not be refunded.  In the event you check out of your hotel room prior to the reserved check-out date, the hotel may add an early departure fee to your guest folio. If you wish to avoid an early check out fee, please advise the Hotel at or before check-in of any change in planned length of stay.  After August 18, 2021, contact your hotel to make changes and/or cancellations.

Room Block (10 or more rooms)

NEW THIS YEAR! You can submit a Room Block Request online.   You can also download and email a completed Room Block Request form to Orchid Events via email at susie@orchid.events.
 
Room Blocks Deadline: All rooming lists must be accompanied by individual credit card guarantee for one night’s room and tax deposit by July 22, 2021. Tax is currently 14% (subject to change).  Reservations received without a valid guarantee/deposit will not be processed and rooms will be released.
 
Room Block Cancellations: Cancellations and changes to the names of occupants or arrival and departure dates must be made directly with Orchid.Events. Cancellations after July 22, 2021 may be subject to a $75 cancellation processing fee, per reservation.  Hotels will charge the non-refundable deposit of one night’s room & tax on or after August 5, 2021. Cancellations and changes should be made online or emailed to help@orchid.events.   In the event you check out of your hotel room prior to the reserved check-out date, the hotel may add an early departure fee to your guest folio. If you wish to avoid an early check out fee, please advise the Hotel at or before check-in of any change in planned length of stay.
 
Questions or Special Requests?
For questions or special requests, please contact Orchid Events at Toll-free: 800-572-9707 / International: 801-505-4137 or e-mail to help@orchid.events. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.